Primary school appeals template: junior and middle schools and KS2

Primary school appeals letter template
Has your child missed out on a place at their chosen junior or middle school, or in KS2? Use our template to help prepare your appeal.
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If your child has failed to gain a place at your chosen junior or middle school, or in KS2, you have the right to appeal the decision. 

Although KS2 classes are generally capped at 30 children (or 30 children to one teacher), they are allowed to admit extra pupils in exceptional circumstances.

You will have to demonstrate that your child can be accommodated without adversely impacting the provision of education to other children at the school.

Our template will help your prepare your appeal letter. 

Coronavirus update April 2020

The current situation with coronavirus and social distancing has led to some changes in the appeals pathway.

Parents will still need to submit their appeal request as usual, following the school's or local authority's normal process, which you'll find on their website.

The big difference is that because appeals hearings involve more than two people, they don't comply with social distancing rules and so can't be held face to face.

Instead, the hearing could be held by phone, video conferencing or by letter, with each party submitting a written report. The appeals clerk has to contact all parties to check they have what they need to participate in their hearing, e.g. access to video conferencing facilities.

Other changes mean that the appeal panel may consist of two instead of three members, if the third withdraws (e.g. due to illness). 

You'll also have at least 28 days' written notice of a new appeals deadline, and 14 days' notice of your appeal hearing. This gives more flexibility for appeals teams to adapt to the new way of working.

Once current lockdown and social distancing rules are relaxed, appeals may revert to taking place in person, but the possibility to conduct them remotely will remain until 31 January 2021. This gives admissions authorities sufficient time to deal with appeals in September, when children start school.

Junior and middle schools and KS2 appeal template






I would like to appeal against the decision of the admission authority not to offer CHILD’s NAME a place at SCHOOL NAME.

I set out below the grounds for my appeal:

The admission arrangements were not correctly and impartially applied in my case.

I believe that the admission arrangements were not correctly and impartially applied in my case and that this has effectively denied CHILD’S NAME a place at SCHOOL NAME.

You can explain here what the error is. You will need to provide written evidence to substantiate this.

Generally, errors result from the admission authority not taking into consideration the information provided with the application form.

Most decisions will involve a distance factor having been incorrectly applied, either as a main criterion or in a tiebreak situation.

The school can accommodate CHILD’S NAME without causing prejudice.

I believe that the school can accommodate CHILD’S NAME without causing prejudice. I will provide more information after I have received the admission authority’s case in due course.

The admission authority will provide a written statement about a week before the appeal hearing, explaining why they believe that they are unable to admit any pupils above the published admission number.

You will have the opportunity to question this at the appeal.

Why I would like CHILD’S NAME to attend SCHOOL NAME.

The reasons that I would like CHILD’S NAME to attend SCHOOL NAME are as follows:

Here, you can explain in detail why you would like your child to attend the school.

This may include medical or social reasons, but you will need to support these with written evidence from a professional such as a doctor, consultant, social worker or other professional.

You can also list educational issues, friendship issues, logistical issues or anything else to support your appeal.

The appeal panel is required to consider each appeal on its own merits. It exercises a judicial function, so written supporting evidence from a third party will always help.

Why it would not be suitable for CHILD’S NAME to attend NAME OF SCHOOL WHERE THEY HAVE BEEN ALLOCATED A PLACE.

I believe that it would not be suitable for CHILD’S NAME to attend ALLOCATED SCHOOL NAME for the following reasons:

Here, you can explain any problems that might be caused by your child attending the allocated school.

The allocated school might be one of your original preferences, or it might be the default school allocated by the local authority.

The reasons may be social, academic or logistical, such as significant difficulties getting to and from the allocated school.

These are all factors that an appeal panel can consider.

Additional considerations.

In addition to the above points, I would like the appeal panel to take into consideration the following points:

Here, you can include any additional points that you would like the appeal panel to consider that are not covered by the points made above.

In support of this appeal, please find attached the following documents:

Provide a list of the supporting documents you’re providing.

These might include a letter from your child’s doctor or consultant, social worker or any other professional. Any other letters of support can also be attached.

I look forward to hearing from you with details of when the appeal will be heard.

Yours truly


With thanks to John Chard of School Appeals.

Free primary school appeals letter template to download

Download TheSchoolRun's free sample appeals letter for primary schools and use it as a template to write your own.