Secondary school appeals template: grammar schools

Grammar school appeal template
Appealing the decision not to award your child a grammar school place? Use our sample letter to get the ball rolling.
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Grammar school places are highly coveted, and every year, thousands of children are disappointed when they're not allocated a space. 

This may happen if they fail the 11+, or if they pass the 11+ but are not admitted due to other criteria. 
If you want to appeal the decision not to award your child a place, use our sample letter as a guide.

If you're appealing a comprehensive/non-selective school place, use this non-selective secondary school appeals template instead.

Coronavirus update April 2020

The current situation with coronavirus and social distancing has led to some changes in the appeals pathway.

Parents will still need to submit their appeal request as usual, following the school's or local authority's normal process, which you'll find on their website.

The big difference is that because appeals hearings involve more than two people, they don't comply with social distancing rules and so can't be held face to face.

Instead, the hearing could be held by phone, video conferencing or by letter, with each party submitting a written report. The appeals clerk has to contact all parties to check they have what they need to participate in their hearing, e.g. access to video conferencing facilities.

Other changes mean that the appeal panel may consist of two instead of three members, if the third withdraws (e.g. due to illness). 

You'll also have at least 28 days' written notice of a new appeals deadline, and 14 days' notice of your appeal hearing. This gives more flexibility for appeals teams to adapt to the new way of working.

Once current lockdown and social distancing rules are relaxed, appeals may revert to taking place in person, but the possibility to conduct them remotely will remain until 31 January 2021. This gives admissions authorities sufficient time to deal with appeals in September, when children start school.

Grammar school appeal template

YOUR NAME
YOUR ADDRESS

LOCAL AUTHORITY ADMISSIONS SERVICE NAME
LOCAL AUTHORITY ADMISSIONS SERVICE ADDRESS

DATE

Dear LOCAL ADMISSIONS OFFICER,

SCHOOL ADMISSION APPEAL FOR CHILD’S NAME TO ATTEND GRAMMAR SCHOOL NAME

I would like to appeal against the decision of the admission authority not to offer CHILD’S NAME a place at GRAMMAR SCHOOL NAME.

I set out below the grounds for my appeal:

The admission arrangements were not correctly and impartially applied in my case.

I believe that the admission arrangements were not correctly and impartially applied in my case and that this has effectively denied CHILD’S NAME a place at GRAMMAR SCHOOL NAME.

Here, you can explain here what error you believe has been made.

Generally, an error will result from the admission authority not taking into consideration information provided with the application form.

Most decisions will involve a distance factor not having been applied correctly, either as a main criterion or a tiebreak. You will need to provide written evidence to substantiate this. For example, if the distance criterion was incorrectly applied, you might use mapping software to prove your distance from the school.


The school can accommodate CHILD’S NAME without causing prejudice.

I believe that the school can accommodate CHILD’S NAME without causing prejudice. I will provide more information after I have received the admission authority’s case in due course.

The admission authority will provide a written statement about a week before the appeal hearing explaining why they believe that they are unable to admit any pupils above the published admission number. You will have the opportunity to question this at the appeal.

Why I would like CHILD’S NAME to attend GRAMMAR SCHOOL NAME.

CHILD’S NAME passed the 11+ entrance test for GRAMMAR SCHOOL NAME.

The reasons that I would like CHILD’S NAME to attend GRAMMAR SCHOOL NAME are as follows:

Here, you can explain in detail why you would like your child to attend the school. This can include medical or social reasons, but you will need to support this with written evidence from a professional such as a doctor, consultant, social worker or other professional. You can list educational issues, friendship issues, logistical issues or anything else that supports your appeal.

The appeal panel is required to consider each appeal on its own merits. Written supporting evidence from a third party will always help.


OR

CHILD’S NAME did not pass the 11+ entrance test for GRAMMAR SCHOOL NAME. However, I believe CHILD’S NAME merits a place at GRAMMAR SCHOOL NAME.


The reasons that I would like CHILD’S NAME to attend SCHOOL NAME are as follows:

Here, you can list the reasons you would like your child to attend the grammar school, as above.

You will need to demonstrate that your child merits a place at the grammar school. You will need to provide evidence to demonstrate your child’s academic ability, for example test scores from practice tests, work marked by their class teacher, a recommendation from their tutor, etc.

You will also need unqualified written support from your child’s primary school headteacher.

If there were any mitigating circumstances that affected your child’s 11+ result, such as illness or bereavement, you will need to provide written evidence.


Why it would not be suitable for CHILD’s NAME to attend NAME OF ALLOCATED SCHOOL.

I believe that it would not be suitable for CHILD’S NAME to attend NAME OF ALLOCATED SCHOOL for the following reasons:

Here, you can explain any problems that might be caused by your child attending the allocated school. The allocated school might be one of your original choices, or it might be the default school allocated by the local authority.

The reasons may be social, academic or logistical, such as significant difficulties getting to and from the allocated school. All of these are factors that an appeal panel can consider.


Additional considerations

In addition to the above points, I would like the appeal panel to take into consideration the following points:

Here, you can include any additional points that you would like the appeal panel to consider that are not covered by the points made above.

In support of this appeal, please find attached the following documents:

Provide a list of enclosed documents, such as letters from your child’s doctor or consultant, social worker or any other professional support. Any other letters of support can also be attached.

I look forward to hearing from you with details of when the appeal will be heard.

Yours truly,


YOUR SIGNATURE
YOUR NAME

With thanks to John Chard of School Appeals.

Free grammar school appeals letter template to download

Download TheSchoolRun's free sample appeals letter for grammar schools and use it as a template to write your own.